Job Description

The Manager, Payroll & HR Operations owns multi-state, multi-entity payroll and the HR systems and records that support it, and builds newly acquired practices into those systems as Parallel ENT & Allergy grows through acquisition.

This is a hands-on role that runs 28+ payrolls per month for approximately 550 employees across multiple states and legal entities, including physician (K-1) payrolls. It also owns the company structure in Paycom, multi-state payroll tax accounts and filings, and the onboarding of each acquired practice into payroll and HR systems.

Multi-State, Multi-Entity Payroll

• Run and oversee 30+ payrolls per month across biweekly, semi-monthly, and monthly schedules, including K-1 physician payrolls.

• Maintain and manage multi-state payroll tax accounts, registrations, and filings for all company entities.

• Handle garnishments, child support orders, and unemployment claims.

• Enter and audit employee pay changes and raises in the payroll system.

• Build PTO plans and accruals in Paycom.

Acquisition Onboarding and Systems

• Create and maintain all company structures in Paycom, including entities, locations, and reporting hierarchies.

• Support M&A growth by onboarding and building acquired practices into payroll and HR systems, from tax account setup through employee data and pay configuration.

• Partner with HR, finance, and practice leadership on acquisition timelines and go-live readiness.

HR Operations and Records

• Maintain personnel files for all active and terminated employees across all companies.

• Maintain the HR SharePoint site and centralized HR documentation.

• Maintain the company directory.

• Process employment verifications.

Performance and Compensation Processes

• Support the annual performance review process in Paycom: monitor completion, troubleshoot issues for managers, and review completed evaluations for fairness and appropriateness.

• Maintain the employee merit increase tracking process.

Communications and Training

• Create and deliver training for Practice Administrators on payroll and HR processes.

• Send employee communications, including birthday and anniversary recognition emails.

Compensation: The base salary range for this position is $85,000 to $100,000 per year, depending on experience. The position is also eligible for an annual bonus and for Parallel ENT & Allergy’s full benefits package.

Required

• 5+ years of progressive payroll experience, including managing multi-state and multi-entity payroll for 500+ employees.

• Hands-on experience with multi-state payroll tax registration, filings, and reconciliation, and with garnishments, child support orders, and unemployment claims.

• Experience running different pay frequencies (biweekly, semi-monthly, monthly) and processing owner or partner (K-1) payrolls.

• Advanced working knowledge of an HRIS and payroll platform (Paycom strongly preferred), including building and maintaining company structures.

• Strong organizational skills and attention to detail, with the ability to meet strict payroll and tax deadlines.

• Ability to handle confidential employee data with discretion.

• Clear written and verbal communication and the ability to train non-HR audiences.

Preferred

• Experience onboarding acquired or newly merged organizations into payroll and HR systems.

• Experience in healthcare, physician practice, or MSO environments.

• Payroll certification such as CPP or FPC, or an HR certification such as SHRM-CP or PHR.

• Bachelor's degree in accounting, business, human resources, or a related field.

• Experience supporting performance review and merit increase processes.

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